16.0 Mini-Grants

OVERVIEW

Mini-grant funds are to be utilized by a Target Zero Manager to support local Target Zero projects throughout the state.  Funds must comply with NHTSA and WTSC guidelines, and the designated review and approval process must be followed.  

Mini-grants are available annually to Target Zero Managers as funding allows. TZMs may make multiple mini-grant requests annually, as long as the total amount of all mini-grant requests does not exceed the allotted amount for the year. The amount is set each year based on available funds. The mini-grant annual cycle is consistent with the federal funding cycle.

ELIGIBLE GRANT USES

It is the policy of WTSC that all purchases will be made in full compliance with NHTSA purchasing regulations. Funds must be used to benefit traffic safety programs.  Allowable mini-grant purchases include:

1. Professional development, to include:

   1. Training for TZM, which enhances their skills to improve local projects

      1. Training registration and travel expenses to and from the training

      2. Training can be in-person or online

      3. Online training subscriptions, such as Lynda.com

   2. Traffic safety training for Target Zero Task Force agencies

      1. Training registration expenses

2. Recognition items, to include:

   1. Plaques and personalized awards

   2. Award certificates and sleeves

3. Educational materials, to include:

   1. Handouts and flyers containing education information about traffic safety issues

   2. Rack cards containing personalized materials for dedication patrols

   3. Public education materials (ex. paid ads, website fees, social media ads, etc.)

Ineligible expenses include:

1. Entertainment

2. Food and beverages

3. Promotional items

4. Fundraising costs

PROCEDURE - REQUESTING APPROVAL

When planning a purchase of goods or services, Target Zero Managers must submit a proposal via email or on agency letterhead to the WTSC Program Manager managing the Target Zero Managers. (sample proposal letter)  This proposal should include:

1. Description of the service or items requested, including training date and location if applicable.

2. Description of how this service or items will benefit the local Target Zero programs.

3. Description of the costs of the service or items, to include all fees, taxes, and travel expenses.

4. Deadline for purchase, if applicable.

 If your request is approved, WTSC will send you a letter of approval for your mini-grant expenditure.

PROCEDURE - SUBMITTING FOR REIMBURSEMENT

To request reimbursement for mini-grant expenditures, submit the following documents to the administrative assistant at WTSC:

• Completed A-19

• Copy of approval letter

• Invoice or receipt showing the vendor and the total amount of the expense